Development Job Vacancy: USAID / World Learning RESPECT
Finance & Grants Manager

World Learning has an immediate opening for a full-term Finance & Grants Manager for its USAID / World Learning RESPECT program in Indonesia. This program is being implemented from September 2007 to September 2010.

Title: Finance and Grants Manager - Based in Jakarta

Summary Scope of Work / Overall Description:
The Finance and Grants Manager will ensure proper maintenance and functioning of the grants management system. This includes monitoring the RESPECT grants management
process from solicitation through close out and ensuring proper compliance with USAID and World Learning regulations.

Reporting Structure
Position Reports To: Chief Of Party
Specific Duties and Responsibilities:
Develop and coordinate subgrant management system:
Identify organizations eligible for grants based on pre-determined criteria, and assess the credibility of organizations and their proposed programs.
Undertake awards following review, evaluation and recommendations made by a technical review committee.
Determine the responsibility and grant-worthiness of organizations through financial statements, audits and other documentation presented in a proposal.
Ensure that grant financial tracking/monitoring systems are established and maintained to comply with donor requirements and USAID policies and that subgrantees are compliant with all donor requirements before and during implementation
Continuously obtain accuracy, efficiency and effectiveness in all areas of grant accounting. Regularly evaluate the internal control systems that support grant accounting needs.
Provide technical assistance and training for subgrantees.

Support WL subgrant and other resource transfer initiation, in coordination with Office Manager and program staff:

Coordinate with program staff to understand purpose and expected implementation of subgrants and other resource transfers.
Determine correct funding instrument for the purpose.
Review subgrant budgets, supervise, support and review pre-award assessment, ensure they are in the correct format, and verify acceptability with COP and Office Manager. Prepare subgrant agreements.

Monitor subgrantee accounting, financial and administrative management:
· Verify subgrantees’ monthly and quarterly financial report for completeness.
Identify inaccuracy and fraud and recommend investigation, change, and improvement in collaboration with CSOs Finance staff and Office Manager.
· Check monthly subgrantees’ fund utilization
. Monitoring subgrantee’s fund transfer status in collaboration with CSOs finance staff.
· Monitor subgrant budget realization and supervise budget revision if needed.
· Review all grant consolidated financial reports using the financial checklist and compare with budget.

Supervise subgrant amendment and closure process:

Prepare subgrantee agreement close-out process. Check subgrantees’ fund balance to know the
utilization of fund and the amount that should be returned to World Learning.Assist subgrantees to prepare cash flow for amendment by taking into account the existing balance of funds.Check subgrantees’ budget to be amended.

Build subgrantee capacity in subgrant management:
.Conduct regular field visit to provide technical assistance to CSOs in grant management
.Recommen d Chief of Party about appropriate specific training needed by subgrantees. Develop training materials and conduct grant management and compliance training for all subgrantees.

Occasional Significant Duties:
Support Chief of Party in the development of budgets for grant submissions in line with donor expectations as well as appropriate closure processes.Give recommendations or advice on the internal budgets for grant funding to ensure consistency in codingSupport Office Manager in reviewing expenses/transactio n report.

Knowledge & Abilities/ Skills:
. Fluency in written and spoken English.
· Degree in Accounting, Master's in related field preferred
· Knowledge in tax issues will be advantage
· Knowledge in operating accounting software application and MS Office
. Minimum of 5 years of relevant experience
· Ability to determine the responsibility and grant-worthiness of organizations through financial statements, audits and other documentation presented in a proposal
· Ability to establish and sustain interpersonal and professional relationships with USAID
Missions, international NGOs and local CBOs
· Ability to perform and prioritize multiple tasks
· Ability to train PVOs and CSOs on grants management and required reporting preferred
· Working knowledge of OMB Circulars, Federal Acquisition Regulations, applicable legislation for
USAID and grant as well as cooperative agreements
· Knowledge of Federal auditing requirements and demonstrated ability to exercise financial
oversight of sub-grant programs
· Experience working in civil society/NGO and/or governance sector in Indonesia

Preferable start is August 2009 or earlier. Interested candidates must state their current and salary history in a cover letter and submit this with their resume before July 20, 2009 to :

respect@respect-wl.org.

Only short-list qualified candidates will be contacted for selection test.

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